Before the Inspection
Paul reviews the claim list, the drawings and the key project records before visiting the site, so the inspection is targeted at the items in dispute. He works with counsel on access, notice to the other parties, any inspection protocol or court order, occupant coordination and whether finishes may be opened. A well-planned inspection reduces the risk of a second visit and of disputes about what was seen.
Condition Mapping
Condition mapping ties every observation to a place. Paul marks each claim item and each additional condition on a plan or elevation, using a reference system that links the location to the photographs and notes. That map becomes the backbone of the report. It lets opposing experts find the same condition, lets counsel discuss specific items in mediation, and lets a fact finder follow the testimony.
Photographic Evidence
Photographs are the most persuasive evidence in most defect cases. Paul's photo record typically includes:
- An overview of each area to establish orientation
- A context photograph of each condition showing its surroundings
- A close-up with a scale reference where size matters
- Photographs of comparable work elsewhere on the project
- Before and after photographs of any opening or removal
Photographs are kept in their original form, and any annotated exhibits are prepared separately.
Field Notes and Observations
Field notes record what Paul observed, where, and by what means, including the use of tools such as levels, straightedges or moisture meters. Statements made by owners, contractors or others on site are recorded separately and attributed. That separation matters at deposition, where an expert must be able to say clearly which facts he observed and which he was told.
Joint and Destructive Inspections
Many defect cases involve joint inspections attended by experts for several parties. Paul records his own observations, does not alter conditions without agreement, and conducts himself professionally with other experts. When concealed work must be exposed, openings should be agreed in advance, photographed before and after, and preserved as the protocol requires. Removed materials may need to be retained as evidence. Findings feed into the repair scope and the written report.
Documenting Before Repairs
Where repairs are scheduled, documentation should come first. Paul can perform a documentation inspection before repairs begin, or attend during demolition to record concealed conditions as they are exposed. That record preserves evidence for every party and avoids later disputes about what the original work looked like.